Multi site projects (deliveries) execution is a complex one. Traditional project management tools are hardly effective in countering the challenges associated with this. Multi site project execution calls for a more collaborative and disciplined (process wise) approach.
Success Factors | Challenges |
Processes and organizational maturity | · Processes across locations may vary · Organizational maturity level may vary · Systems and infrastructure may be different – so to assume the same productivity levels across sites is a big mistake |
Leadership | · Ability to motivate people in a virtual setup · Inability to monitor the progress as well as risks, or respond appropriately to the challenges quickly |
Delegation | · Lack of trust amongst the team members · Perceived inability to influence the outcome · Inability to monitor the progress using traditional tools |
Team work | · Increased overhead and communications costs · Differences in time zone – work hours stretched for co-ordination · Cultural differences amongst people from different regions |
Staffing | · Difficult to find the right people with the right skills – especially in multi-site setup · Increase in travel and overhead costs |
Differences in time zone, culture or abilities pose a different set of challenges as compared to a single site project. Managers need to consider the key success factors (mentioned above) and the associated challenges carefully while planning.
A final word: There is no substitute for good leadership. It is vital that project managers possess leadership qualities for ensuring multi-site project success. After all it is no mean feat to be able to influence and manage a team that is miles away from you.
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